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Office rentals: Your company’s strategic needs 

We have created easy-to-use guides to help you get started with choosing premises and to support your company through the different stages of the selection process. In this guide, we will explain how facilities can support a company’s brand and growth goals.

Premises are strategically important to a company. They place the company in the desired market position, make the company’s brand identity visible, attract and engage employees and create a framework for the development of corporate culture and corporate sustainability. 

The majority of managers and supervisors consider hybrid work with an emphasis on in-office work to be the best option for the team’s productivity. Work done at the office is thought to promote brainstorming, team spirit and knowledge sharing.

Current State and Outlook of Office Work 2025, study: nSight & Sponda

A move to new premises offers an excellent opportunity to clarify these strategic factors. Relocation is also a good time to renew operating practices. It is essential that the company’s management commits to the move and is aware of the potential associated with the change of premises and the importance of change communication. 

Strategic facility planning is based on a careful needs assessment, which comprehensively examines the needs of the personnel, the specifics of the corporate culture and the opportunities offered by the relocation. At the same time, a realistic budget for business premises is defined for the company. 

Keep these things in mind when doing your analysis: 

• Take advantage of an office facility professional or facility consultant who is familiar with today’s facility market and work trends, the specific requirements of different industries, the needs of remote and hybrid work and the opportunities offered by new technology. 
• Try to see beneath the surface in your analysis – what are the special characteristics of your company culture and what kind of things motivate your employees? 
• Be aware that staff’s perception of their own ways of working can be completely different from the reality of day-to-day activities – only genuine and honest identification of needs creates a sustainable foundation for development work. 
• Where does your company want to be in 5 or 10 years? What kind of facility partner enables the desired growth? Think about the spaces, location and ways of working that lead to your vision. 
• Development and innovation activities that bring business growth arise from presence in the workplace and face-to-face interaction. Keep the need for a sense of community in mind when considering office location, services and space solutions. 
• Employees who enjoy a high level of well-being at work are your company’s most important asset. Consider whether the high-quality facilities, services and working conditions of the office building could be a strategic competitive advantage for your company? 
• Sustainability is also a strategic choice. With energy-efficient spaces that encourage sustainable practices, you can put green values into practice in your company culture and support your brand’s sustainability. 

Once the needs and wishes of the staff have been surveyed, mirror the results against the company’s business objectives and facility budget. Based on the analysis, strategic guidelines for the premises being sought will begin to emerge. 

Do you need help with the initial analysis? 

Get the best experts in the industry to support you and ensure the success of your office facility project! Schedule an appointment with an expert here ››

Read our other guides to help you choose the right premises:

• Office rental process 
  What are the steps of the process and the timeframe for it?
• Need for space and size of office space 
  What size of office space is best for your business? 
• Use of premises 
  What kind of premises and operating methods promote the well-being and productivity of your staff? 
• Location of the premises 
  Why is location the most important thing in the choice of office premises? 
• Office building 
  What kind of office building is best suited for your business, in terms of age, appearance and style? 
• Viewing the premises 
  What are the things to consider when viewing the premises? 
• Lease agreement 
  How is the price of the premises formed and what should be recorded in the lease agreement? 
• Lessor 
  How do you recognise a good, value-adding facility partner? 
• Move and occupation of the premises
  How should the scheduling of the move and the division of responsibilities be handled? 

Published: 01/21/2025

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