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Office space design – spatial solutions in the era of hybrid work

Office design has changed significantly with the rise of hybrid work. The office is no longer merely a place to work at one’s own desk; instead, its role is to provide a setting for activities that do not emerge as naturally during remote work: spontaneous collaboration, joint brainstorming, and a sense of belonging. Among respondents to the office work survey conducted by Sponda and nSight, 85% feel that the most positive effects of working on-site are found in shared moments and a sense of community. In practice, this means that offices require more spaces for interaction and fewer traditional workstations.

The strain caused by work and the growth of remote and hybrid work have set new requirements for offices. Facilities that can compete with the comforts of home must be flexible, pleasant and provide comprehensive support for staff well-being. Even more emphasis is placed on technological solutions and the sustainability of the premises. 

The most positive effects of on-site work come from laughter and shared moments in the office (85%), the sense of community and belonging (84%) 
and joint brainstorming (84%).

Optimal working environment and office work models study 2025, nSight & Sponda

The positive thing is that office premises hold a lot of development potential and investing in them can significantly increase work engagement and well-being at work. Investments in the quality of the work environment pay for themselves as improved motivation, work efficiency and engagement among the staff. It is also worth investing in spaces and functions that foster creativity – the most productive ideas often arise at moments when thoughts are disconnected from day-to-day routines. 

Keep these things in mind when planning your space: 

  • Occupational health: Ensure that the office provides optimal working conditions – good ergonomics, lighting and ventilation contribute to coping with work and help keep employees healthy. 
  • Peace and quiet at work: Make sure the office has enough quiet workspaces that support concentration. 
  • A sense of community: Working life’s most engaging and productive interactions are born out of authentic presence and communality – make sure your spaces support team building and interaction. 
  • Wellbeing: The office’s main draws are personnel’s well-being and small everyday luxuries. Would your staff be excited about healthy snacks, exercise equipment or spaces for creative activities? 
  • Aesthetics: In addition to sensible solutions, consider aesthetics, emotions and senses in spatial design. 
  • Sustainability: Encourage sustainable practices within your premises – favour reusable and low-emission materials and create facilities that support recycling and commuting to work. 
  • Flexibility: Aim to create multi-purpose, cost-effective spaces – a games room doubles as a studio or yoga room. 
  • Inspiration: Encourage employees to renew their ways of working and working environment. 
  • Biophilia: A nature-friendly work environment supports our biological needs – favour natural light, green plants and authentic materials. 
  • Utilisation rate: Could the premises be used for the needs of staff or customers also outside working hours? 

The best help in designing space solutions is provided by a skilled facility partner. A professional partner also knows what kinds of space solutions best support and motivate today’s employees in your sector. 

Need help designing your space? 

Get the best experts in the industry to support you and ensure the success of your office facility project – schedule an appointment with an expert here ››

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